Dallas District Administrative Assistant Location Dallas, TX : Dallas District Administrative Assistant -(2401557) Position Information
This position will work with Administration in the Dallas District. Managing the scheduling, conference rooms, and meeting notes for the district staff is the typical day for this position. In addition, one can expect to work with the public, other TxDOT personnel from across the state, including agency leadership.
Salary Range
Position Title Salary Grade/Range Administrative Assistant IV A19 - $45,244 - $72,408 Minimum Salary : 45,244.00 Maximum Salary : 72,408.00 Pay Basis : Yearly FLSA Status : Nonexempt Work Locations : Dallas District Headquarters 4777 EAST HIGHWAY 80 Mesquite 75150 Travel : No Shift : Day Job Shift Details : 40 hours per week Location Flexibility : Onsite Benefits and Perks
At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
Low Turnover
Retirement Pension
Alternative Work Schedules
Paid Leave/Holidays
Health Premiums paid at 100% for full-time employees
On the Job Training
Tuition Assistance Program
Comprehensive Wellness Program/Wellness Leave Incentives
Career Development Programs/Opportunities for advancement
For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Represents the supervisor at meetings and is in contact with other governmental agencies and professional groups.
Coordinates front office operations to include responding to telephone calls, email, walk in customers, and routing messages.
Coordinates with other state agencies, private entities, and within the Department to meet program guidelines and deadlines.
Coordinates, organizes, and composes meeting agendas.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler's behalf.
Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.
Performs other job responsibilities as assigned.
Minimum Qualifications:
Education : High School Grad or Equivalent in general education.
Experience : 4 years administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated part-time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications
Licenses and Certifications : Valid driver's license. This position requires driving a state vehicle.
Preferred Qualifications:
Competencies:
Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems
Automated record-keeping methods
Desktop publishing procedures and applications
Applicable computer systems and applications
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Coordinating and scheduling activities/resources
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
Recording notes at meetings
Using computers and applicable programs, applications, and systems
Physical Requirements and Working Conditions:
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting - prolonged periods of time
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Job : Exec/Admin/Clerical/Legal Schedule : Full-time Employee Status : Regular Job Type : Standard Job Level : Non-Management Job Posting : Apr 16, 2024, 7:35:31 AM Unposting Date : Apr 29, 2024, 11:59:00 PM State Job Title/s : Administrative Assistant VI State Job Code/s : 0159 Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.

Applicant Information
The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information