Job Description

Job Description

Job Title: Accounts Receivable Clerk (Automotive)

Company: Theodore Robins Ford

Location: Costa Mesa, CA (ONSITE)

Pay: TBD

Schedule: Full-time, Mon-Fri, 8:30 AM to 5 PM

Company Overview:

Theodore Robins Ford dealership has been a cornerstone in the automotive industry, providing exceptional service and high-quality vehicles to our customers for decades. As a leader in the field, they are committed to maintaining excellence in all aspects of our operations.

Position Summary:

We are seeking a detail-oriented and efficient Automotive Accounts Receivable Clerk who thrives in a fast-paced environment. The successful candidate will be responsible for recording payments to customer accounts, maintaining accurate accounts receivable records, and ensuring timely collections.

Essential Duties:

· Reconcile and deposit service and parts receipts, including charge cards, on a daily basis.

· Record all monies received from vehicle sales, verify money due, and provide drafts for dealer signature.

· Update accounts receivable ledger by customer and enter finalized cash receipts.

· File all cash receipt records, check stubs, and bank receipts for documentation.

· Prepare daily cash deposits

· Reconcile statements and take appropriate collection

· Prepare monthly accounts receivable statements and process credit applications.

· Process daily credit card deposits and handle chargebacks, returns, and bad checks.

· Assist with trade payoffs and maintain accurate delivery records.

· Address accounts receivable inquiries and update customer account information.

· Stock/maintain new vehicle inventory

· Prepare for incoming vehicles

· Reconcile schedule on weekly/monthly basis

· Multitask effectively in a fast-paced environment while maintaining attention to detail.

· Provide coverage for reception duties, including answering phones and directing calls.

· Assist with special projects and maintain a professional work area.

Qualifications:

To perform this job successfully, an individual must meet the following qualifications:

Education and/or Experience:

· High school diploma or equivalent required.

· Prior experience in accounts receivable or related field preferred.

· Proficiency with relevant computer applications and software.

· Strong attention to detail and accuracy in record-keeping.

· Excellent communication and customer service skills.

· Ability to multitask effectively in a fast-paced environment.

· Team player with a positive attitude and strong work ethic.

Language Skills:

· Ability to read, write, and communicate effectively in English.

· Additional language proficiency is a plus.

Mathematical Skills:

· Proficient in basic arithmetic and mathematical concepts.

· Ability to calculate figures and percentages accurately.

Reasoning Ability:

· Strong problem-solving skills and ability to work with minimal supervision.

· Capacity to interpret instructions and follow established procedures.

· Adaptability to changing priorities and tasks.

Physical Demands:

· The physical demands of working in an automotive dealership environment include prolonged periods of standing, walking, and sitting.

· Must be able to lift and carry objects weighing up to 25 pounds.

· Occasional bending, stooping, reaching, and climbing may be required.

Work Environment:

· The work environment in an automotive dealership includes exposure to various vehicle noises, fumes, chemicals, and weather conditions.

· Office and administrative areas may be well-lit, climate-controlled, and relatively quiet, while service and sales areas may be bustling with activity and noise.

Accounting Clerk