Administrative Assistant / Receptionist

Company: Universal Search Associates
Location: Perry, OH
Job Type: Full-time
Job Description
Seeking an Administrative Assistant / Receptionist for a long standing manufacturing client of ours.  

Summary:  Hosts visitors and handles incoming phone calls.  Assist all of the company with Administrative functions.  These are achieved by performing the following duties:

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

Opens and closes lobby/front desk per company procedure.

Manages incoming phone calls professionally and expediently with a customer-serving attitude.

Acts as a liaison for all company visitors.

Greets visitors and notifies appropriate visitor recipient.

Order food for meetings and set-up the rooms.

Restock conference rooms with coffee supplies and refrigerators with drinks.

Clean office kitchen.

Complete monthly Greensheet process.

Order business cards, update name plates on an as needed basis.

Keep accurate area rosters for plant.

Arranges travel plans and itineraries, compiles documents for travel-related meetings.

Supports outside Sales Team on travel, meeting coordination and general needs.

Distributes visitor ID badges according to company policy.

Dispenses temporary team member badges and updates/reconciles badge logs.

Accepts job applications from applicants and forwards to Human Resources. Updates Applicant Tracking spreadsheet.

Manages incoming and outgoing mail and distributes to appropriate slots. Keeps mail slots up to date.

Handles mailbox and desk keys distribution and keeps log up to date.

Keeping lab coat stock and replenishes as needed.

Keep postage meter replenished. Orders stamps when needed.

May perform general typing as needed for various departments.

Distributes e-mails from the company's general email box.

Works with Marketing to maintain & update digital display boards.

Maintains and posts daily conference room reservation schedules.

Supports filing systems, and other clerical functions.

Preform administrative tasks for other departments as needed.

Education/Experience/Credentials:  One to three years of experience in a Receptionist role or Customer Service.

Language Ability:  Excellent phone skills.  Ability to maintain a professional and pleasant image.  Ability to effectively present information and respond to questions.  Strong skills in grammar and proofreading.

Math Ability:  Ability to calculate figures and amounts such as discounts and percentages.

Reasoning Ability:  Ability to maintain a professional and positive image in any situation using good judgment.

Computer Skills:  Ability to use office software, including Word processing, Spreadsheets, Slide Presentations, Internet browsers, E-mail, and business systems software.

job added 4 days ago on

Thank you!