.75 FTE - Day Shifts

At Olmsted Medical Center, we value our employees and are committed to providing a comprehensive and competitive benefits package. To keep up with the evolving trends, Olmsted Medical Center offers the following for employees who are employed at a 0.5 FTE or higher.

Medical Insurance
Dental Insurance
Vision Insurance
Generous Paid Time Off
Basic Life Insurance
Tuition Reimbursement
Employer Paid Short-Term Disability and Long-Term Disability
Adoption Assistance Plan

Qualifications:

Two-year technical or college level degree or equivalent experience
PC Word Processing at 60 wpm
Excellent organizational skills and ability to work independently
Above-average working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook), Internet, Visio, and Adobe Acrobat
Working knowledge of Teams and Zoom for online meetings
Ability to use a web content management system
Superior oral and written communication skills
Ability to learn and adhere to identity standards for written word and document formatting
Strong proofreading and editing skills (ensuring proper grammar and punctuation, correct word usage, spelling, etc.)
Basic understanding of quality management and/or ISO 9001 requirements
Ability to maintain confidentiality is essential
Ability to effectively prioritize a busy workload
Detail oriented
Effective problem-solving skills
Appearance consistent with professional image and work environment
Ability to use machines, tools, equipment, phones, and work aids as necessary to perform job duties
Ability to work full-time in an office setting

Job Responsibilities:

Assists with publishing documents using OMC's web-based document management system.
Assists with document processing and enters data into document management database.
Provides back-up support to the document coordinator, including assisting with OMC's automated document process.
Maintains sections of the internal website related to document requirements.
Communicates through email and phone with document authors and approvers regarding document revisions.
Maintains broad general knowledge of OMC's operational activities.
Verifies that images used in documents abide by copyright requirements.
Follows OMC branding, style guidelines, and formatting requirements.
Maintains internal signage and postings including, but not limited to, clinician directory, wayfinding, door vinyl, and temporary informational signage.
Assists with ordering business cards and note cards.
Provides back-up assistance, as needed, for OMC's internal website.
Provides administrative support to supervisors in the Marketing and Communications department.
Provides back-up support to administrative support staff for the OMC Regional Foundation.
Provides support for events and assist at events as needed.
Prepares meeting minutes, memos, correspondence, and reports.
Schedules appointments, department meetings, and other activities.
Operates office equipment, paper cutting machine, and other office equipment to help print Marketing and Communications materials.
Maintains good interpersonal relations with fellow employees, clinicians, nurses, visitors, vendors, and others
Assumes responsibility for professional growth and development.
Follows OMC policy regarding time and attendance.
Consistently demonstrates exceptional customer service skills and ability to work with a team.
Professional appearance consistent with professional image and OMC dress code.
Willingness to travel to branch clinics and other locations to update or change out signage.
Performs other duties as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)